michibiku — Board Meeting DX Platform

• Running board meetings involves many steps (convocation, document distribution, minutes, sealing, archiving) — far more effort, time, stress, and risk than expected.
• A mix of tools (email, Word, paper, shared storage) bred problems like "which is the final version?", "lost the document", and "sharing is painful".
• Directors are dispersed (travel, remote work), so confirmations and signatures required physical binding, mailing, and seals.
• Meeting content remained qualitative, with no way to review it quantitatively and improve (PDCA).
• Companies wanted stronger governance and DX but "didn't know where to start".

Unify and automate the running of important meetings (board meetings first) from A to Z, achieve paperless and seal-free operations, and visualize meeting content with AI — improving operations and strengthening corporate governance simultaneously.

• One-stop: Complete convocation → minutes → e-signature → archiving on a single platform, eliminating tool sprawl.
• Done anywhere: The whole process is online, so directors can review and sign from anywhere — no binding, mailing, or sealing.
• Share once: Documents that were sent individually are uploaded once and automatically delivered to all members.
• AI: Automatic transcription of meeting audio, summarization and tagging, EN–JA bilingual support, aggregation of key figures, and PDCA support.
• Visualization: Auto-listing of agenda items and a response-status view prevent missed decisions and missed seals, and ease audit response.
• Architecture: Node.js + Next.js + GraphQL, MySQL/MongoDB, running on AWS; AI via ChatGPT and Azure Speech to Text.
• Security: ISO 27001 (ISMS) certified, channel and file encryption (SSL/TLS 256-bit), MFA, IP restriction, and Japan-region data centers.

• Document creation support: Simple-operation support for error-sensitive documents like convocation notices and minutes.
• Automatic transcription: AI transcribes meeting audio for reliable minutes.
• Response status: A list view of participants' status to spot outstanding items at a glance.
• E-signature: Legally compliant e-signature (Japan MOJ-approved), signable anywhere, usable for registration.
• Agenda item list: Auto-lists agenda items, detecting missing or skewed decisions; eases audits.
• Management/committee meetings: Manage important meetings (risk/compliance committees, etc.) by governing-body structure.
• Group company management: Manage subsidiaries' important meetings, streamlining cross-entity coordination.
• Board effectiveness evaluation: Create/distribute/aggregate surveys and analyze effectiveness (CG Code compliance).
• Written resolutions: Conduct deemed resolutions quickly on the system.
• Online registration: DX of registration documents via digital certificates, supporting online filing.
• Audit & supervisory committee management: One-stop management from convocation to e-signature.
• Scheduling / agenda & material collection / chat: Peripheral meeting tasks completed on the platform too.
• Smartphone & tablet support: Review materials and minutes even while on the move.

• Unified the board-meeting workflow, greatly reducing effort, time, and errors (michibiku states completion time cut to about one-third).
• Achieved paperless and seal-free operations, removing binding, mailing, and sealing.
• AI transcription/summarization and visualization enable quantitative review of meetings (PDCA).
• Agenda lists and response status prevent missed decisions and seals, strengthening governance and audits.
• ISMS certification and layered security provide a platform that even listed companies can use with confidence.
• Continuously developed and expanded over 3+ years, adopted by many large organizations (Lasertec, KADOKAWA, Keio, Hosei University, etc.).